Smart HMS® is an integrated AI powered hospital information management system that automates transactions in a health facility on a patients’ visit basis and daily procedures. Smart HMS is a software system which allows the medical personnel to type notes directly into a computer rather than writing them on paper.
All patient's medical records are kept in a database with a unique patient identifier. This allows the healthcare providers to have a comprehensive medical file for quick review, with the medical history, medications, diagnosis, prescriptions and dosages, laboratory test results, all readily available electronically in the system.
Smart HMS automates billing from registration to discharge, generating invoices, receipts, and insurance claims with minimal manual work. It helps reduce errors, track payments, and give management clear visibility into revenue and outstanding balances.
All patient demographics, medical history, allergies, and visit records are stored in a centralized, searchable database. This gives clinicians a complete view of each patient at every visit, improving continuity of care and decision‑making.
Outpatient visits are managed end‑to‑end, from registration and triage to consultation, investigations, and pharmacy. The system reduces queues and paperwork, ensuring patients move smoothly through each service point.
Smart HMS captures lab test requests, records results, and links them directly to the patient file. This improves turnaround time, reduces lost results, and supports accurate clinical decisions based on up‑to‑date investigations.
The pharmacy module manages prescriptions, dispensing, and stock levels in real time. It helps avoid stock‑outs, reduces wastage, and ensures patients receive the right medicines and dosages.
Clinicians can record diagnoses and prescribe medications directly in the system during consultation. These entries are stored in the patient’s medical record, enabling quick review of past conditions and treatments.
Radiology requests and reports are recorded in the system and associated with the patient profile. This makes imaging results easily accessible to clinicians and supports integrated clinical decision‑making.
Smart HMS tracks antenatal visits, pregnancy progress, and maternity records including delivery details. It supports better maternal and newborn care by consolidating all key information in one place.
The system manages theatre scheduling, surgery notes, and postoperative records. This improves coordination between surgical, nursing, and anesthesia teams and ensures procedures are well documented.
Appointments can be booked, rescheduled, and tracked for clinics, procedures, and follow‑ups. This reduces missed visits, helps manage workload, and improves the patient experience.
Appointments can be booked, rescheduled, and tracked for clinics, procedures, and follow‑ups. This reduces missed visits, helps manage workload, and improves the patient experience.
Smart HMS tracks medical supplies, drugs, and consumables from store to point of use. It supports re‑ordering, stock monitoring, and accountability to minimize losses and expired drugs.
The system can manage several clinics or branches under one platform. Administrators can view performance across locations while each clinic works with its own users, services, and patients.
Different staff members can have their own secure logins with role‑based permissions. This protects patient data while making sure each user sees only the modules and actions they need.
The system generates daily, weekly, and monthly reports on services, finances, and operations. These analytics help management monitor performance, meet regulatory reporting needs, and make data‑driven decisions.
Smart HMS enables healthcare workers to manage patient’s bio data, record patient vital signs, record laboratory tests and results, record patient diagnosis information, record patients’ prescriptions and dosage information, record a patient’s maternity information, record antenatal visits and pregnancy progress examination reports, record birth reports and death reports, manage pharmacy information & drug inventory, export data to microsoft excel, generate all required reports on a daily, weekly or monthly basis.
The healthcare sector in Uganda has lagged behind in the transition from paper based information management to digital information management, yet it’s an area, where there is too much data being collected from different sources and that data has to be analyzed and rich reports generated within the shortest time possible.
Typically, when one goes to a healthcare facility a paper file is opened and data about a patient is handwritten onto pieces of paper, not always legible, and then stored in a cabinet.
The process is repeated each time a patient returns to the health facility for treatment. It is extremely difficult to make good use of such unstructured data stored in this manner, and extracting value from it. A simple query such as number of female children suffering from malaria seen in a given year would take several days and the accuracy of the information is not always guaranteed.
In healthcare, we need a solution where health facilities manage all their patients’ data electronically rather than rely on paper. All patients’ medical data will be stored in a single secure database, organized in a way that medical personnel can easily view a specific patient’s medical data and also the facility administrators and stake holders will be able to mine this database for value such as through real-time reports generated by the system.
The software system has an easy and simple interface meant for non IT professionals to use. This is because it was developed from scratch and not as software customized to manage clinical data. It has a comprehensive search engine that any basic user can use to make reports, a task that is usually reserved for IT professionals in most organizations.
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